• February 2019
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Employment Documents to Include in Your New Hire Packet

new hire packet

Hiring employees is often a sign of growth for startups. However, it’s also a time that you have to be thorough. Not only should the employment documents included in your new hire packet protect the interest of the company, but the new team member as well. To ensure that you have met all the basic legal requirements, you should craft a new employee checklist. This list should be comprehensive and include all the necessary information to make a new hire a simple and easy process.  Consulting with an affordable employment law lawyer can also put you ahead of the game.


What to Include in a New Employee Checklist

There are a variety of agreements and documents that should be included on the new employee checklist. Let’s take a look at some of the most important ones.


Simple Employment Agreement

An employment agreement is a critical document because it outlines many relevant factors that will come into play now as well as the future. An employee contract lawyer can help you craft a thorough agreement. Common features of an employee agreement include:

  • Clear definition of the position
  • Expectations of the employee
  • Start date
  • Earnings and potential promotions
  • Employee benefits
  • Grounds for termination
  • NDA or No-compete agreements
  • Absences
  • Dispute resolutions


Employee Handbook

While you aren’t legally obligated to create an employee handbook, it will save you time and energy in the future. An employee handbook is designed to outline how to handle situations so that they can be dealt with quickly and fairly. Examples of points you want to include in an employee handbook are:

  • Company overview and history
  • Employee benefits and pay
  • Grounds for termination
  • Dispute resolutions
  • Safety information
  • Employee rights
  • Non-discrimination policies

Keep in mind, an employee handbook is not a legally binding contract, but it can serve as a helpful tool for managing various issues as they arise.


Appropriate Tax Documents

As an employer it’s your responsibility to ensure that all appropriate tax documents are put in place. Tax documents for new hires include:

  • Employee Identification Number (EIN): If you hire employees you are required to have an EIN for tax filing purposes. You can file for one using tax form SS-4.
  • Register with the IRS: As of 2011, all employers must register with the Electronic Federal Tax Payment System to make payroll tax deposits and file payroll tax reports.
  • Register as an employer: Each state requires that you register as an employer. You should find out when and how your state would like you to report tax withholdings of the employee.


Online Legal Services

If you need help with your employee documents, you should consult with a seasoned lawyer. LawTrades is a marketplace of freelance attorneys that can connect you with the best attorney for your situation. If you think you may need ongoing legal help, check out our subscription-based service. Our legal plans offer the same excellent legal services, but with a few additional perk. The advantages include unlimited consultations, a $0 services fee, and reduced hourly rates starting at $150 per hour.


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